Thank You Email After Interview Template (UK 2026)

Why this matters

I've watched dozens of close hiring decisions where the thank you email tipped the balance. UK hiring managers report seeing about 30-40% of candidates send a thank you, so it's a meaningful differentiator. The email also gives you a second chance to address something you fumbled in the interview, surface a relevant detail you forgot, and demonstrate written communication, which most roles assess.

Email template

Subject: Thank you — [Your name] — [Role title]

Dear [Interviewer's name],

Thank you for taking the time to meet with me today to discuss the [Role title] position. I particularly enjoyed our conversation about [specific topic — be concrete, not generic], and it confirmed that this role is a strong fit for what I'm looking for next.

[Optional: One sentence addressing something you'd like to clarify or add to the conversation.]

I'm genuinely interested in joining [Company name] and contributing to [specific team/project/area mentioned]. Please let me know if there's anything else I can provide to support your decision.

Best regards,
[Your name]
[Phone number]

Replace bracketed text [like this] with your details. Keep the tone — that's what does the work.

Step-by-step

1. 1 Send within 24 hours, ideally same evening if interview was during the day
2. 2 Email each interviewer separately if you met multiple — not a group email
3. 3 Reference one concrete topic from the conversation, not generic praise
4. 4 Add one new piece of relevant information if useful, but don't pad
5. 5 Keep total length under 150 words
6. 6 Use a clear subject line so it doesn't get lost
7. 7 Proofread twice — the email is also being judged as a writing sample

Common mistakes

• ✗Sending a generic 'thanks for your time' with no specifics — feels obligatory
• ✗Sending the same email to multiple interviewers — they often compare
• ✗Waiting more than 48 hours — the moment passes
• ✗Asking for status updates in the thank you email — separate that into a follow-up later
• ✗Restating your CV — they have it, they don't need a recap