Email Accepting Job Offer Template (UK 2026)

Why this matters

The offer acceptance email is your written confirmation of the agreed terms. UK recruitment moves quickly, so terms can shift between verbal offer and contract issue if you're not careful. Putting acceptance in writing pins the agreement to a specific date and conditions and gives you a paper trail if anything later differs from what was discussed.

Email template

Subject: Offer acceptance — [Your name] — [Role title]

Dear [Hiring manager's name],

Thank you for the offer for the [Role title] position at [Company name]. I'm delighted to accept and confirm the following terms as we discussed:

- Role: [Role title], reporting to [name]
- Start date: [Date]
- Base salary: [Amount]
- [Any other agreed terms — bonus, signing bonus, holiday, notice period, working pattern]

Please let me know the next steps regarding the contract and onboarding, and I'll respond to anything else you need to confirm the start date.

I'm looking forward to joining the team and contributing from day one.

Best regards,
[Your name]
[Phone number]

Replace bracketed text [like this] with your details. Keep the tone — that's what does the work.

Step-by-step

1. 1 Confirm verbally first, then send the email same day
2. 2 List the specific terms you've agreed — salary, start date, any extras
3. 3 Address it to the hiring manager and copy HR
4. 4 Keep the tone warm but professional — this email is referenced later
5. 5 Print or PDF a copy for your own records
6. 6 Hand in your resignation only after the contract is signed and counter-signed
7. 7 Don't celebrate publicly until you've started the new role — offers can be retracted

Common mistakes

• ✗Accepting in writing before the contract is issued — verbal terms can shift
• ✗Not listing the agreed terms — vague acceptance loses leverage if details differ later
• ✗Resigning your current job before the new contract is signed — a serious mistake
• ✗Sharing on LinkedIn before the contract is fully countersigned
• ✗Not copying HR — slows down the contract process