Standard Resignation Letter Template (UK 2026)

Why this matters

The resignation letter is a permanent record in your HR file. UK candidates who write emotional or critical resignation letters often regret it years later — references get checked, networks are small, and the tone of departure shapes how former colleagues talk about you. The candidates who exit well almost always wrote short, neutral, professional letters.

Template letter

Dear [Manager's name],

I am writing to formally resign from my position as [Job title] at [Company name]. In accordance with my contract, my notice period is [X weeks/months], so my last working day will be [date].

I have appreciated the opportunities and experience gained during my time at [Company name]. I am committed to ensuring a smooth handover and will do everything I can to complete outstanding work and document key processes before my departure.

Please let me know how I can best support the transition over the coming weeks.

Yours sincerely,
[Your name]

Replace bracketed text [like this] with your details. Keep the tone — that's what does the work.

Step-by-step

1. 1 Check your contract for the exact notice period — usually 1-3 months for permanent UK roles
2. 2 Calculate your last working day from the date you submit the letter
3. 3 Address it to your direct line manager (not their boss, unless instructed)
4. 4 Keep the letter under 200 words — short is professional, long invites questions
5. 5 Don't include your reason for leaving unless asked — neutral is safer
6. 6 Submit in person if possible, then send the written letter as confirmation
7. 7 Keep a copy and the date you submitted for your records

Common mistakes

• ✗Writing a long letter explaining grievances — keep it neutral, save grievances for the exit interview
• ✗Calculating notice from the wrong date — notice runs from the day the letter is received, not signed
• ✗Resigning verbally without follow-up in writing — always confirm in writing same day
• ✗Naming your new employer in the letter — not required and creates awkward conversations
• ✗Promising specific handover commitments you can't deliver in the notice window